Online
Manual
Introduction
About
eDoc
eDoc
is an innovative document management program, which enables you
to file and organize your documents and photos easily and without
wasting much time.
From eDoc you can create any type of document that exists in your
computer, including pictures, graphics and anything is created through
any Windows application. Of course you can easily access any type
of document you have created.
Furthermore
eDoc offers you unique processing capabilities of the documents
you have filed. Analytically, through eDoc you can:
"Open
the document within the application which is related (just by double-clicking)
"View and process pictures and graphs through the edoc Viewer,
which is a complete application of processing pictures within eDoc
"Insert footnotes and mark/highlight specific areas of the
document
"Stitch documents and create new ones with multiple pages
"Send selected documents through fax or e mail
eDoc is based on a completely related database enabling you to insert
additional fields and also modify eDoc environment according to
your own special needs.
The
eDoc working environment is separated into three main windows:
Folders
In this
window a folder list is appeared, in which you can arrange your
files. Each folder can include subfolders.
By clicking
the right button of the mouse you can see a submenu, which includes
the most important functions of the Folder List.
By simply
clicking a folder, it opens and directly you can see the documents
included in the document window.
If you
double-click on a Folder you can see the subfolders it may have.
If you want to close a Folder you just double-click on it.
Documents
Here
you can see a list of documents that are included in the folder
you have selected.
A
document is defined as a specific file, which is filed along with
the additional information we register in the data base fields.
Each
column corresponds to a data base field of the document.
If you press the left button of the mouse on one column, the documents
are arranged based on this column.
You
can also specify which column and in which order the documents will
appear in each folder.
If
you press the right button of the mouse you can see a submenu, which
includes the most important functions you can apply in the document
you have selected.
Furthermore,
you can modify the size of each column exactly as you do in the
Microsoft Windows environment.
Preview
All
documents that you have selected are viewed in this window in a
reduced size having the format of icons (thumbnails).
Please
note that only picture files are supported, such as tiff, jpg, bmp
files. An x sign appears in case that a file is not supported.
You
can modify the size and position of all the above tree major windows
just as the way you do in the Windows environment.
The
main purpose of the present manual is to give you a general view
of eDoc usage. For further usage instructions of the eDoc Viewer
you can receive a more specialized manual from the BSI Company,
by just sending a registration bulletin of eDoc.
FOLDERS
A.
FUNCTIONS
Creation
of a new folder
From
the file menu you click on the New folder. Alternatively, you can
select New Folder from the Folder List submenu.
You can finally press on the icon, in order to create a new Folder
and you will see a dialogue frame defined as Folder Functions. Here
you have to write the NAME of the folder. Finally, you click on
OK in order to create the Folder.
CAUTION:
If you have already selected a folder in the Folder List, the new
folder is created as a subfolder under the selected Folder.
If
you have not selected any folder, the folder is created on the upper
first level.
Moving
a folder
You
can move a folder to another one by using the Drag and Drop method.
Analytically, you simply touch the mouse indicator and at the same
time you press the left button of the mouse and move the folder
on the desired "destination" folder.
Deletion
of a folder
After
you have selected the Folder, you can delete it by just choosing
the Delete function from the Folder submenu (click on Folder by
using the right button of the mouse) or from the FILE menu. A dialogue
frame appears asking you to confirm the Deletion.
Rename
of a Folder
You
can rename a Folder by just selecting it and then pressing on Rename
from the Folder submenu (click on Folder by using the right button
of the mouse). Alternatively, you can left-click on the folder you
have already selected. Then, just write the new Folder name at the
position where the old name exists.
B.
PROPERTIES
By
choosing Properties from the Folder submenu, the dialogue frame
Folder Properties appears, where you can modify the name of the
folder as well as the way the documents of the specific folder appears.
By
clicking the button Fields, you can define the fields and the order
in which they will appear in the columns of the Document List window.
On the left frame you can see all the fields of the database. On
the right frame you see the fields that appear on the columns of
the document List window.
If
you select a database field that you want to appear on the columns
of the document List and press the button """, the
field is viewed on the right frame.
If
you select a field from the right frame and press the Delete, the
field is taken from the document List frame.
On
the right frame of the Document List, you can modify the order the
fields appear by just selecting the fields and moving them using
up and down arrows.
DOCUMENTS
Scanning
From
the menu Documents, you first select Scan and then Select scanner,
in order to select the scanning device you are going to use. Also,
select "save as .tif", "save as .bmp" or "save
as .jpg" in order to define the image file type for saving
images after scanning.
You can
scan a page and store it in a document or scan multiple pages and
store them into a document stitch. For multiple page scanning just
select "Yes" when "Scan another document?" prompts,
every time you want to add a new image to the document stitch. If
your scanner supports Automatic Feeder (ADF), then all scanned pages
will be stored to a document stitch.
Please
note that all document and picture digital capture devices, including
scanners and cameras, are supported, provided that they own a drive
of Twain type.
Importing
new files
In order
to import a new file in the program, all you have to do is select
the import icon from the tool bar or alternatively you can open
the documents menu and select import. Then, the dialogue frame Import
Documents / Folders will appear.
In order
to select the file you want to import press the button Add Files.
Define the file or files (multiple selection with CTRL and SHIFT)
you want to import and press Open. Then the name of the file and
its destination will appear under the column Filename/Path. If you
want to import a folder or folders just press button Add Folder.
All documents and folders under the selected folder(s) will be imported.
You can
also select more than one files or folders and import them simultaneously.
In order to remove a file or folder, select the file from the list
by using the mouse and press Delete Selection. If you would like
to remove all the files included in your list, just press Clear
List.
From
the Import Options window select:
"
Create shortcuts in order to import only one shortcut of the file
in the program. The original file will remain in its initial path/directory.
"
Move files into eDoc file space in order to move the original file
in the program.
"
Copy files into eDoc file space in order to leave the original file
in its initial path/directory and import to eDoc a copy of this
file.
Then
press Import in order to import the files you have selected in eDoc
or Cancel in order to cancel the whole procedure.
WORKING WITH DOCUMENTS
A.MAIN
FUNCTIONS
How to
open a file
From
the main window of eDoc (Folder view) select the folder you want.
Then the files included in the folder you just selected will be
listed in the window Documents. In order to open the file you want,
doubleclick on it (or press the right button of the mouse and select
Open). Another way to open a file is to select the Open function
from the Documents menu.
How to
move a file
You can
remove a file from one folder to another by using the drag-and-drop
method. The procedure you follow is: Select the file you want to
remove, click on it using the left button of the mouse and, as you
keep clicking, remove it along with the file on the "destination"
folder.
How to
view a file
If you
would like to just view a picture file (e.g. files of gif, tiff,
jpeg type) you can achieve this easily by using the view icon on
the toolbar. Another way to view a file is to select it, rightclick
on it and press the View function. A third alternative is to select
the View function from the Documents menu.
CAUTION: The view function applies only to picture files (tiff,
jpg, gif, bmp e.t.c.).
How to
duplicate a file
If you
want to make a copy of a file, just select it, rightclick on it
and press the Duplicate Documents function or you can select the
function Duplicate from the Documents menu.
How to
delete a file
In order
to delete a file, select it, rightclick on it and press the Delete
function. Then the program will ask you to confirm the deletion.
How to
rename a file
If you
need to change the name of a file, rightclick on it and press the
Rename function. Alternatively, you can left-click on the Document
you have already selected. Then, just write the new Document name
at the position where the old name exists.
Properties
By selecting
Properties from the Document submenu (rightclick on the document
you selected) a dialogue frame appears which includes the following
fields:
Name:
Includes the name of the document that is viewed in eDoc. Please
note that this name is not similar to the real name of your file
in your hard disk.
Keyword
/ Subject : By using these fields you can search, classify or rank
your files more easily.
The document
properties also include useful information about the file, such
as absolute file path, size, type as well as whether it has stitched
items.
Multiple
Document properties
You can
select multiple documents and see or change their properties, by
selecting Document Properties from the Document submenu (rightclick
on the selected documents).
Fill
the fields of the document and then select previous or next if you
want to proceed to the previous or next document among the selected
ones. A faster way to achieve that is to press the Pageup and Pagedown
buttons of the keyboard.
B. OTHER FUNCTIONS
How to
stitch files
If you
want to stitch two or more files, you select them and press the
stitch icon from the toolbar. The Stich Documents dialogue frame
appears and you have to give the stitch name of the file and then
press OK.
You can easily view which files are included in a stitched file,
by selecting the file and select preview in order to see the files
it includes by moving the bar right or left.
How to
insert pages into a stitch
When
you select Insert Page from the Document submenu, you can insert
additional pages to a stitch you have selected. These pages can
be inserted either from the clipboard or through existing files
in the disk.
How to Slide Show
If you
select SlideShow (from the submenu of documents or the Documents
menu) on a stitched document, a simple slide show appears on the
screen, which depicts the pictures included in a stitched document.
On the lower level of the screen the name of each document/picture
appears.
CAUTION: The slide show function applies only to picture files (tiff,
jpg, gif, bmp e.t.c.), whereas for files that are not supported
through this function the sign x appears.
You can
also define the delay of each document/picture for automatic slide
show, by selecting the Options button.
How to
unstitch files
In order
to unstitch files all you have to do is select the stitched file
and press the unstitch icon on the toolbar. Alternatively, you can
select unstitch from the Documents menu. In order to complete the
procedure, select the documents you want to unstitch and press OK.
How to
send an e-mail
If you
want to send a file through e-mail, click on the respective icon
on the Toolbar. eDoc will open the e-mail program you are currently
using in order to send it as an attached file.
SEARCHING
DOCUMENTS
This is one of the most important functions of the program, which
enables you to find your documents on the basis on the criteria
you define.
Click
on the find icon on the Toolbar or press the Find function from
the Documents menu and the Find Document dialogue frame will appear.
Then, in the Text to Find field, write the name of the text (words,
numbers etc) included in any of the documents fields you have selected
(check them below).
The search
in fields include the following options: Name, Keyword, Subject.
If you click on all these fields, then eDoc will search for documents
that include the text you want to find through the words in all
these fields.
If you
select the Exact Search field, eDoc will find you the documents
that include exactly the word in the specific fields you are searching.
If you
press Date restriction, eDoc searches for documents that have been
created during the specific time period that you have defined.
By pressing
the button Change Folder, you define the folder in which the searching
procedure will be achieved. Then the Folder Selection dialogue frame
will appear, where you select the folder in which you will find
the documents you want. If you don' t select any folder then the
program will search through all folders (root).
After
you have defined the searching criteria, press Find! and the searching
procedure will start.
Then a Searching Results list appears, including the documents eDoc
found. This list works in the same way as the Document window, thus
you can select exactly the same functions with the Document window
(open, view, duplicate etc).
Furthermore,
you can find the exact position of the document by selecting Go
to Document from the submenu that appears when you rightclick on
the mouse.
If you
press the left button of the mouse on one of the columns, then the
documents are classified on the basis of the selected column.
VIEW
You have three options in order to view your documents:
a. List
When selecting this option, all the documents are listed on the
Document List Window.
b. Thumbnails
When selecting this option your documents are viewed in form of
a small picture. Do not forget that only picture files are supported,
such as tiff, jpg, bmp files etc.
GENERAL OPTIONS
If you select General Options from the File menu, you can modify
the general environment of eDoc, according to your preferences.
General
By clicking
on General you can change the color of the Main Title bar as well
as of the Folders, Documents and Preview title bar.
Folders
Through
this setting you can change the colors of the Folder View panel.
Documents
Pressing
the Documents option you can change the colors of the Document List
panel as well as the fields that are displayed at the Document List
panel (press Display Fields).
Thumbnails
If you
click on this submenu you can define the size of thumbnails, by
just moving/dragging the horizontal and vertical bars.
User
Fields
Here,
you have the option to change the name of the six user defined fields
of the database.
CAUTION!!
You must have in mind that any modification you make in the User
Definable Fields influence all your documents in all folders, so
you there is no chance to undo or cancel these modifications.
HOW
TO UNDO FUNCTIONS
eDoc enables you undo/cancel one or more mistaken previous actions.
The UNDO frame shows any of your previous actions you want to cancel.
All you have to do is select the Undo icon, which depicts the arrow,
or as a second alternative, you can click on Undo from the Edit
menu.
Export - Import
This
version of eDoc provides data backup utility, export of all folder
data utility (save data to file) as well as import from eDoc previous
version utility.
Backup
From
the main menu select File, Export/Import, Backup. Then, select the
name and the path of the backup file (.bak file). At the Backup
window you can monitor and save all the required steps for data
backup. As you can observe, backup procedure involves all the files
that have been imported into eDoc.
To restore
your data from a backup copy, select from the main menu File, Export/Import,
Restore. Then, locate the file that you have stored your backup.
Since you will restore all the files that have been imported to
the backup database, you can select to overwrite existing files
or create directories that do not exist.
Export
- Import Folders
Select
the folder you want to export and select from the main menu File,
Export/Import, Export folders. If you have not selected a folder,
the main folder (root) will be exported. Then, select the name and
the path of the file that will store the folder data (.exp file).
At the Backup window you can monitor and save all the required steps
for data export. As you can observe, export procedure involves all
the files that have been imported into eDoc.
To restore
your data, select from the main menu File, Export/Import, Import
folders. . Then, locate the file that you have stored your export
data. Since you will restore all the files that have been imported
to the exported folder, you can select to overwrite existing files
or create directories that do not exist.
GENERAL
INFORMATION ABOUT EDOC VIEWER
Edoc
Viewer is a very useful image-processing program, which is incorporated
in edoc.
This
specialized program enables you to process and insert several notes
in your document.
Some
of the edoc viewer capacities are listed hereunder:
How to insert Post-it notes
First select the sticker icon and click on the area you want to
insert the note. Then a post-it frame appears, where you can write
the text you want.
If you want to delete the note, double click on the title bar of
the post-it and press Delete. At this dialog, you can also change
the name of the title or modify the background and font colors.
How to
Highlight
Select the Notation icon and then select the area you would like
to highlight. Edoc highlights the selected area. If you want to
cancel the highlight rightclick on it and press Delete. The program
also enables you to change the color of the notation.
How
to Zoom-in
Using
the Zoom-in icon or the + key.
How to
Zoom-out
Using the Zoom-out icon, or the - key.
How
to Adjust/Improve
By clicking on Adjust (Image menu) you have the following options:
-
Auto contrast
-
Brightness
-
Contrast
-
Gamma
-
Equalize
-
Hue/Saturation/Luminance
-
RGB
From
the Image menu you can apply several filters to your image, despecle
etc.
HELP
/ TECHNICAL SUPPORT
From
the HELP menu you have the following options, in order to have technical
support and further details/information about edoc usage:
a. On-Line
Technical Support
You can access the edoc web site and send a request for technical
support.
b. Upgrading
You can access the edoc web site in order to upgrade the edoc edition
you own.
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eDoc Cardman XL v4.0 Just released
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